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Prospectus
2016 Peters Valley Fine Craft Fair
September 24, 2016 to September 25, 2016
Sussex County Fairgrounds, Augusta, NJ
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Application Dates:
Nov 23, 2015 - Apr 20, 2016
Application Fee:
$40.00
Notification Date:
May 16, 2016

WWW.PETERSVALLEY.ORG
(973) 948 - 5200
CRAFTFAIR@PETERSVALLEY.ORG

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Event Location:
Sussex County Fairgrounds
37 Plains Rd, Augusta, NJ 0782

This is a Fully Accessible Venue.

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Peters Valley School of Craft is a nationally recognized non profit arts organization. This is Peters Valley’s largest fundraiser of the year! The event is held rain or shine and hosts 150 fine craft exhibitors. This is the show’s 46th year in existence.

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Jurors: Judith Neugebauer, Tom Neugebauer, Margie Cohen

Cash and cash equivalent prizes awarded for: Gold, Silver, Bronze, Honorable Mention

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IMAGE REQUIREMENTS:

  • FOUR images of work in the style that you wish to exhibit for each exhibition category you selected
  • ONE booth shot showing how the work will be displayed (artists who are showing in a craft fair for the first time are exempt and may include a 5th image of artwork instead)

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Booth Fees include 300 watts of electricity:

$455 Standard 10’ x 10’
$515 Corner 10’ x 10’
$355 2nd booth (10’ x 10’)
$705 Standard 10’ x 15’
$765 Corner 10’ x 15’

Optional Fees, etc.:

$50 Insurance (see rules/regulations)
TBD Pipe and Drape / Lighting Bar
$15 On site Tent Camping (per night)
$30 On Site Camping w/20 amp hook up
$35 On Site Camping w/30 amp hook up
$40 On site Camping w/50 amp hook up
TBD Peters Valley Campus Housing
FREE Promotional Postcards & Posters

ALL WORK MUST BE ORIGINAL & MADE BY THE APPLICANT:
Manufacturers, importers and agents other than craft artists should not apply. Work should be original and the unique vision of the artist applying. Work created from commercially available kits is not accepted. Work that is created under the direct supervision of the applicant in a small-studio production scenario is acceptable if the artist has a constant hand in direction, feedback, and assistance in the making process. The Fair Committee reserves the right to determine whether a particular type of work is determined unacceptable or in keeping with the standards of the show. If the work is determined unacceptable or misrepresented in the images submitted, the applicant will not be allowed to exhibit during the event.

A BRIEF HISTORY:
In 1970 the first Peters Valley Fine Craft Fair was held and its success was the catalyst that formed Peters Valley School of Craft. Peters Valley is a nationally recognized non-profit (just 60 miles from NYC) focused on cultivating creative thinking through fine craft media and educating the public about fine craft. We do this through immersion learning workshops for adults and youth (blacksmithing, ceramics, fibers, fine metals, photography, woodworking, special topics/glass), outreach events, artist residencies as well as public lectures and gallery exhibitions. The Craft Fair is an exhibition and selling venue for artists, showcasing fine craft. The event is well known throughout NJ, PA and NY and is one of the most influential fundraising events supporting the educational programming and scholarships at Peters Valley.

EXHIBITION SPACES AND FEES:
All exhibition spaces are enclosed, sheltered from the elements and have concrete floors. Exhibitors must design a complete booth with a back wall, side walls, or drapes, chairs, tables, etc (Tablecloths must extend to the floor).

If you are a previous exhibitor you may request a booth space. *NO REQUESTED BOOTH SPACE IS GUARANTEED* Standard booth spaces measure 10'x12' leaving 2' in the back for storage. A limited number of corner spaces and enlarged spaces are avail-able and will be allotted on a first come basis.

If you are a former Peters Valley Artist in Residence, Artist Fellow or Studio Assistant, you are given a discount on your booth fee for the first 2 years that you exhibit with us as a way for us to help you afford furnishing your booth and set you up for continued success. The first year you pay $100 for your booth and give back 10% of your net sales up to but never to exceed a full standard booth fee. The second year you pay $200 for your booth and give back 20% of your net sales up to but never to exceed a full stan-dard booth fee.

INFORMATION / RULES AND REGULATIONS

Applications are due April 11.

You will be notified of acceptance in our show May 6.

Booth fees are due June 1.

COLLABORATIONS:
Artists who work collaboratively on all work that they wish to exhibit may submit one application jointly. Two or more artists that create independent bodies of work that wish to exhibit together in one booth must be accepted into the show independently. They are NOT considered collaborators.

EXHIBITON CATEGORIES:
Each exhibitor will be listed in ONE category area in all craft fair materials. We ask that you choose an exhibition category based on the primary identifying material or technique used in your body of work. "Mixed Media‟ category implies that you are using multiple media in each of your works and does not mean that you are exhibiting two or more distinct bodies of work that would otherwise fall under distinctively different categories. If you are wishing to do this, you must be juried into both of those categories and must pay the full application fee for each of those categories. Once accepted under both categories you may exhibit them in one booth and will be listed in both categories in our craft fair materials. Anyone interested in exhibiting artisanal food or beauty products should apply under the category of "Other‟. There are a very limited number of spaces allotted for that category.

JURYING:
Peters Valley brings three outside jurors to be consultants to the exhibition. Jurors independently score each application through a blind jury process. Those scores are passed along to the exhibition committee who makes the final determinations. 150 exhibitors are accepted. Those placed on the wait list will be called and offered space in the exhibition if and when an artist in their category declines their invitation to participate or cancels their participation in the show. This is done on a rolling basis and continues up to the actual exhibition date.

AWARDS:
Peters Valley gives awards to four exhibiting artists for outstanding work. The awards are GOLD, SILVER, BRONZE and HONOR-ABLE MENTION. Each winning exhibitor is given a significant amount of credit ($) towards next year‟s fair, their application fee is waived and they are jury exempt. Cash prizes are awarded in some cases.

ELECTRIC:
is included in all booths and must not exceed 300 watts. THIS WILL BE STRICTLY ENFORCED. An additional 300 watts of electric is available for purchase ($60).

INSURANCE:
All exhibitors, in order to participate, are required to carry general liability insurance with limits of not less than $1,000,000 per occurrence and name Peters Valley School of Craft and the Sussex County Fairgrounds as additional insured parties for the dates of the event. A certificate of insurance from your insurance company as proof of this coverage is required to be emailed or faxed to Peters Valley (973)948-0011. If you do not carry this insurance you can purchase general liability coverage (this DOES NOT include product liability) through Peters Valley at a cost of $50, payable with your booth fee. We strongly encourage exhibitors to also carry product liability.

ADDITIONAL INFORMATION:
Pipe and drape are available for a fee. Boothsitters are provided, as available, for one 15 minute break per day free of charge. This event has easy drive-up and unload, with most exhibitors being able to drive up to their booth space.

SET UP / BREAK DOWN:
Exhibitors may set up their booth the Friday prior to the start of the event between the hours of 8am—8pm and/or Saturday from 8am—9:30am prior to the start of the show. No assistance is provided by the event organizers. If you wish to hire help, we are happy to pass your contact information on to people who may be available. Exhibitors are required to man their booth for the full duration of the event and all hours that it is open to the public. Exhibitors may not break down their booth prior to 5pm on the last day of the event.

CANCELLATION POLICY:
Accepting our offer to exhibit is a commitment to the event. Exhibitors canceling prior to July 1st will have their money refunded, less a $100 processing & cancellation fee. Exhibitors canceling July 1st - July 31st will have their money refunded less a $200 cancellation fee. Exhibitors canceling after August 1st will receive no refunds. Application fees are not refundable.

NEW JERSEY SALES TAX:
In order to sell work at the Craft Fair, you must have a New Jersey sales tax number and certificate. Your sales certificate must be clearly displayed in your booth. New Jersey sales tax is 7% with articles of clothing exempt. Note: The NJ Division of Taxation sends representatives regularly to the Craft Fair. They have the authority to shut you down immediately so please make sure you are properly registered. For online access, information and forms please go to: https://www.nj.gov/treasury/revenue/revprnt.shtml. The NJ Reg (first line) is the form itself. For instructions please open second line (NJ Reg and instructions). Once you print, fill out and mail the form. It takes approximately 7-10 days to receive the necessary documentation. Please call the state, at 609-292-9292, with tax questions.

PERMITS:
If you are an Artisanal (specialty) Food Exhibitor, (exhibiting under the category “Other”) you will need to carry a Food Handlers Permit for the event. You can obtain one by calling Marcy at Frankford Township (973)948-5566 or visiting their website www.FrankfordTownship.com and going to 'forms' or 'Board of Health'. Please direct all permit questions to Frankford Township. The Board of Health often visits our event. It is the exhibitor's responsibility to obtain this permit.

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