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Prospectus
West Loop Art Fest and/or artfest Michigan Avenue
August 22, 2015 to August 23, 2015
Chicago, IL
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Application Dates:
Feb 1, 2015 - Mar 16, 2015
Application Fee:
$25.00
Notification Date:
Apr 6, 2015

West Loop Art Fest
August 22-23, 2015

Chicago, Illinois
100% Outdoors

Fine Art and Fine Craft

Show

If you are looking for “urban”, this is your fest. Original, unique and emerging art of all media will be displayed and sold at this festival, from edgy to sublime, reasonable to extravagant...it is all here.

The West Loop, named one of the hottest emerging neighborhoods in the World's Greatest Cities, officially announces the first Annual West Loop Art Festival this August 22 and 23 on Washington Street. The West Loop is the epicenter for Chicago's internationally acclaimed restaurants and is a hub for fashion and the arts. Chicago's world famous Hubbard Street Dance Theater and Google both call the neighborhood home as well. The West Loop is a hip urban environment with an art loving population.

The West Loop Art Festival will live on four blocks of Washington Street, from busy Halsted on the east to Morgan on the West. A music stage and food will anchor the festival on the east end.

The Festival is held in cooperation with the West Loop Community Organization and is a joint venture of Amdur Productions and Star Events, each providing their expertise in Art and Music.

Artist amenities include booth sitters and an Artist Party Saturday night.

Live music and great food from neighboring restaurants add to the experience of this outdoor festival. Fun art activities for kids make West Loop Art Festival a destination for art enthusiasts of all ages! Daily drawings take place at the festival and several lucky festival-goers will receive Art Buck$, courtesy of Amdur Productions, to spend on a piece of art at the festivals!

Festival Information

Attendance: About 100 juried artists are featured at this show with a projected attendance of about 25,000+ people. Suggested donation at the gate from patrons.

Staff Support: Amdur Productions staff is present on site throughout the entire festival to assist artists from load in to load out.

Booth Sitting: Amdur Productions staff is available to booth sit for artists

Artist Parking : Amdur Productions gives their best effort to provide close parking at discounted rates.

Tent Rental: Artists may rent tents and tables through the festival. Tents are commercial grade and rental includes delivery, set up, weights and removal.

Break Room: An artist break room/area provides refreshments throughout the festival for artists.

Hotel Rooms: Artists will have access to Amdur Productions' concierge service to help them find the best rates and hotels in the area.

Awards: $2,000 in Booth Bucks awarded at this festival. Bestowed at the festival.

Marketing: A large multi-layered marketing plan supports this show with advertisements running in local and Chicago newspapers, on Chicagoland radio, in posters, on street banners, in social media and through direct mail postcards. Professional public relations insure high visibility for artists and this festival.

Security: Overnight security is provided.

Art Bucks Program: To increase attendance and encourage sales, we run an Art Bucks program. Art Bucks are sold to the public and also given away as pre-show marketing. These special Art Bucks certificates are each worth $25 and good only for the purchase of art. Artists who receive these certificates turn them in to Amdur Productions for a reimbursement check.

Contact Information

Amy Amdur, Festival Director
Amdur Productions
PO Box 550
Highland Park, IL 60035
847-926-4300
Fax: 847-926-4330
amdurproductions.com

Important Dates and Deadlines

  • March 16, 2015: Applications due this festival
  • April 6, 2015: Notifications of festival status online
  • May 4, 2015: Registration form and show fees due
  • June 1, 2015: Last day for refunds (less $50)
  • August 22-23, 2015: West Loop Art Fest

Festival Eligibility

  1. All artwork submitted to the jury process, displayed and presented for sale must be designed and executed by the accepted artist.
  2. Artist certifies that jury images submitted represent his/her current original work.
  3. Art collaborators that produce a single product may qualify as a single exhibitor. Such a team may not consist up to two people. If you enter as a collaboration, it must be clearly noted on the application and the collaborative effort must be clearly defined. Both artists must be present during all festival hours.
  4. No work by apprentices or employees will be accepted.
  5. Buy/sell vendors are strictly prohibited for all or part of an artist’s booth.
  6. Artwork created from commercial molds, mass-produced kits, embellished objects or other commercial methods or artwork produced in studios involved in volume production will not be permitted.
  7. Work made from ready-made items like clothing, glassware, furniture, etc. with painted, dyed or added embellishments will not be accepted.

Festival Policies

  1. Acceptance is non-transferable.
  2. West Loop Art Festival is a drug-free environment.
  3. No smoking is allowed in artists booths.
  4. Accepted artists must be present and exhibit during all festival hours. No agents, representatives, family members or friends are permitted as a substitute for the accepted artists’ attendance.
  5. Any artist closing his/her booth prior to the end of the show will not be permitted to return the next day or in subsequent years (unless illness so requires).
  6. Only artwork or crafts in the category accepted through the jury process are allowed to be exhibited. It is the exclusive right and responsibility of the Festival Committee to remove work that is not in compliance with the festival policies and requirements.
  7. Discount/sales signs, ribbons and awards from other shows are not allowed.
  8. Each exhibitor is responsible to collecting and remitting local sales tax to the State’s Department of Revenue as required by law.

Reproduction and Limited Edition Prints Policy

Fine art reproductions must be clearly and individually labeled as a limited edition which is signed and numbered on the front of each piece. The method of reproduction and brief process description must be on the back. Browse bins may be used, but reproductions may not be mixed with originals. Framed reproductions may be hung on one wall not to exceed a total of ten linear feet. No laser prints or photo copies permitted.

Limited Edition Prints are printed works for which the artist hand manipulates the plates, stones or screens and which have been properly signed and numbered as a limited edition are. These hand pulled prints are considered to be originals. Printmakers are encouraged to identify their process.

Jury and Exhibit Space Fees

$25 Jury Fee (non-refundable)

$350 Exhibit Space Fee (half due upon acceptance)

Application Process

Applications will be processed online through Juried Art Services (JAS) at www.juriedartservices.com. Juried Art Services is free to participating artists and includes a detailed introductory tutorial. After reviewing our prospectus and the JAS Tutorial, if you have any questions contact us via email or phone, and we will assist you with the process of applying to our festivals.

When applying in two categories, work in each must be substantially different. Four images of the work and 1 of the display must be submitted for each category. A separate jury fee is required for each category.

Online jury payments are processed directly by Amdur Productions through a secure payment system. Email confirmation of your payment will be sent. Please follow online payment instructions if paying your jury fee with a credit card. Your jury fee payment will be posted to JAS within three days after you submit your application. All questions or concerns regarding the payment of your fees should be directed to the office at 847-926-4300 or email info@amdurproductions.com.

If paying with a check or money order (US currency only) please send via US mail no later than 7 days after the submission of your online application. Applications will not be processed or forwarded on to our jury unless your jury fee is paid in full. The non-refundable jury fee check will be deposited on receipt.

All checks are to be made payable to “Amdur Productions” and sent to:

Amdur Productions
PO Box 550
Highland Park, IL 60035

Please note the festival title on your check.

Exhibit Space

Spaces are 10’ X 10’ and work must be contained within the assigned space. You may not infringe on another space physically or audibly. Exhibitors must have a white tent unless exempted by festival director. All tables must be skirted to the ground. Only one artist’s work or the work of two collaborating artists may be displayed per booth. Artist must keep their area clean and orderly. Double spaces are considered.

An artist requesting a corner must either have the corner open or use the outside wall to display art.

Special booth space or special needs requests will be accepted but not guaranteed. We will make every effort to meet all special requests on a first come, first served basis. Additional charges may apply. Please include all booth requests on the registration form.

During the festival, all exhibits will be visited by a festival representative to ensure that they are in compliance with our festival policies. It is the exclusive right and responsibility of the Festival Staff to call for the removal of work that is not in compliance with the festival policies and requirements. Non-compliance may result in expulsion from the festival or refusal of future festival participation.

Requirements

All canopies are required to be white and able to withstand winds and rain and be properly weighted. Properly weighted is AT LEAST 40 pounds per leg and will need more in windy weather. You must respect the clearance of all fire lanes. If there is a requirement, Amdur Productions will let you know.

Jury and Selection Process

All applications are viewed anonymously. The top scoring artists are invited to participate in the show.

The artistic work submitted by each artist is juried based on the criteria listed below:

  • Body of Work: How well the images represent a point of view
  • Artistic Theme: design, vision, creativity
  • Technical Competence: technique, skill, degree of difficulty, mastery of materials used

Notification and Booth Fee Payment

Once the jury process is complete, all artists will receive an email from Juried Art Services directing the artist to log into their JAS account to check the status of their application. Please keep your email up to date with JAS to receive this information in a timely manner.

Notification of status will be available at Juried Art Services on April 6, 2015. Accepted artists will be required to submit at least half of their booth fee payment by the deadline date of May 4, 2015 for participation. If the booth fee is not received by the deadline date, the artist may forfeit his/her participation in the festival.

Credit card payments are processed directly by Amdur Productions. All questions or concerns regarding the payment of your fees should be directed to our accounting office at 847-926-4300.

If paying with a check or money order (US Currency only) please send via US mail no later than 14 days after the notification date (4/6/2015). Include artist’s name and name of festival on your check.

All checks are to be made payable to “Amdur Productions” and sent to:

Amdur Productions
PO Box 550
Highland Park, IL 60035

If you have any questions regarding status notification or our payment process please contact us.

Categories - All artists must apply to a category

2D – Original two-dimensional work including graphite, charcoal, chalk, pastels, wax crayon, inks, and washes. All work must be framed and finished. 2D Artists must have panels in your booth.

3D Functional – Dimensional work that has a function – such as wearable fiber or wood furniture.

3D Non Functional – Art that serves an aesthetic not functional purpose. Generally “sculptures.”

Painting – Original, two-dimensional work created with pigment, including oils, acrylics, watercolor, egg tempura, etc.

Photography – Signed prints created by the artist from his/her own original negative or digital files that have been processed by that artist or under the artist’s direct supervision.

Jewelry – All jewelry, whether the work is produced from metal, glass, clay, fiber, paper, plastic or other materials, must be entered in this category. No commercial cast, molds or production studio work is allowed.

Sub-categories – All artists must select a sub-category

Ceramics – Original shaped and fired clay (including earthenware, porcelain, stoneware and terracotta)

Fiber – Original work created by the artist from fibers/fabric or leather including batik, basketry, weaving, and quilt-making. No factory produced items are permitted.

Furniture – Original work in any material which is functional as a piece of functional furniture or home accessory.

Glass – Original work created in glass by the artist including blown glass, fused glass or stained glass.

Print Making - Prints manually created by the artist using plates, stones or screens which have been signed and numbered.

Metal – Original work created by the artist without use of a production studio.

Mixed Media – Includes collage and handmade paper; incorporates more than one type of material. Generally flat, wall hung art.

Wood – Original hand-tooled, machine worked, built-up, turned or carved work in wood.

Acrylic Paint – Applied to a surface in any way

Acrylic Resin – Applied to a surface in any way

Batik – Technique used on fabric

Collage – Variety of materials applied to a surface

Drawing – Charcoal, graphite, and color pencils applied to a surface

Egg Tempera – Applied to a surface in any way

Gold and/or Silver – Precious metal or precious metal clay used in jewelry

Leather – Primary material used

Oil Paint – Applied to a surface in any way

Paper – Hand made

Pastel – Dry pigments applied to a surface

Photo – Black & white, color, black and white & color, hand color, digital. Select the area the majority of your work is in

Stone – Carved

Watercolor – Applied in any way

Other - If your category is not represented, you may add your own

Artist Statement

An Artist Statement describing the technique, materials, and processes used in the creation of your entire body of work must be included with each Juried Art Services entry. Co-artists must describe the collaboration. Your Artist Statement may be used in the promotion of the festival through public relations efforts and should be no longer than a maximum of 1000 characters (including punctuation and spacing).

Wait List Policy

A wait list is selected from the jury's scores in each category, and wait listed artists are invited as cancellations occur in that particular category. Wait list artists can be accepted up to and on the day of the show and will be notified by phone and email when a booth becomes available.

Cancellation Policy

Cancellations must be made in written form and submitted by mail, fax, or email. Emails should be sent to the Artists Director, Angie, at angie@amdurproductions.com.

No refunds after June 1st for this festival. Booth fee transfers to next year’s festival will be determined on a per case basis.

No Show Policy

Artists who have not checked in and/or notified Amdur Productions with a message via festival phone (224-619-4089), office phone (847-926-4300), or email ( info@amdurproductions.com) by 7:00 am Saturday (first day of festival) will be considered a NO SHOW and the assigned space will be forfeited with no refund.

Artist Agreement

By applying to this festival, I hereby certify that these images represent my original work, and that the work is unique and made by me. I also agree to follow all festival rules as outlined in the prospectus. In partnership situations, we declare that our combined efforts made every individual piece of work we would exhibit, if accepted. I/We also agree to allow images of my/our work to be used in the event related to publicity and or materials.

Other Info:

$350 (Due May 4)

June 1 last day for refunds less $50 handling fee.

 

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