37th Bethany Beach Boardwalk Arts Festival
Saturday, September 12th, 2015
Policies and Artist Agreement
The paragraph and subparagraph headings contained in this Agreement are for reference purposes only and shall not affect in any way the meaning, enforcement or interpretation of this Agreement.
This Bethany Beach Boardwalk Arts Festival Policies and Artist Agreement is a Delaware contract and shall be governed by and construed, interpreted and enforced in accordance with the laws of the State of Delaware, without regard to principles of conflicts of law.
Entry is open to artists 18 years or older.
A $25 non-refundable jury fee is required for all applications to be considered for acceptance into the show.
Basketry, Clay, Drawing, Fiber, Glass, Jewelry, Metal, Painting, Photography, Wood, and Other (describe in artist statement).
Decisions of the jury are final. Our jury is comprised of objective art professionals. Participants are accepted through a blind jury process based solely on review of the images provided. Therefore, the Chamber staff will not respond to questions concerning jury decisions.
You will be notified of jury determination on or soon after June 1st. If accepted, your booth fee will be due on June 30th. Refunds of the entire booth fee will be given in the event that written notice is received by June 30th. After that date, no refunds will be issued if requested.
Booth Fees (please specify preference):
$150 - Boardwalk 12′ wide x 5′ deep
$300 - Bandstand 10′ x 10′
$250 - Garfield 10′ x 10′
$300 - End Space, Garfield 10′ x 10′
$200 - Parkwood 10′ x 10′
$225 - End Space, Parkwood 10′ x 10′
$500 - Double Space 20′ x 10′ (availability: bandstand, Garfield or Parkwood)
Booth Space Requests:
Due to the of the increasing requests for 10′ x 10′ booths, and the limited number of 10′ x 10′ booths available, the date of application, requested booth location, and previous participation will be considerations in awarding the larger spaces. Juried applicants not awarded a 10′ x 10′ booth will be offered a 12′ x 5′ booth.
Upload 5 images: 4 of your work and 1 of your booth setup. All submitted images must be original work created by the artist, not manufactured by others. Entries must be received by May 1st to be considered for this show. Applications after May 1st will not be accepted. Only work in submitted images will be eligible for sale at show.
May 1st - Application deadline. No late applications will be accepted
June 1st - Jury notifications sent
June 30th - Last date to cancel with full refund
August 3rd - Advertising Deadline
September 12th - Bethany Beach Boardwalk Arts Festival
September 13th - Rain date
Artists must be present at the show. No stand-ins or artist’s representatives are permitted. Each artist must provide all of his/her own display items; which may include panels, tables, chairs, canopies, and plastic (in the event of rain). Nearby free parking will be available to exhibitors two spaces will be provided for those who purchase a double booth space only. Attendance at this show is approximately 8,000-10,000. Admission is free.
Rain Date / Cancellation Policy:
Beach weather is unpredictable; come prepared to exhibit rain or shine. Refunds will not be given because of inclement weather if the Festival is produced. Artists are responsible for proper insurance and protection of work and setup. The Bethany-Fenwick Area Chamber of Commerce will not be responsible for damage to work or setup due to weather or unrelated incidents.
In the event that the forecasted weather poses a threat to public safety (e.g. excessive wind, flooding, lightning, etc.) the Bethany-Fenwick Area Chamber of Commerce will notify all artists (via e-mail, phone, Chamber web site, and/or Chamber hotline announcements) no later than Friday prior to the event to communicate that the event has been postponed to the rain date. Artists who are unable to attend the rain date will not be issued refunds.
In the event that the forecasted weather poses a threat to public safety (e.g. excessive wind, flooding, lightning, etc.) on the scheduled rain date, the Bethany-Fenwick Area Chamber of Commerce may cancel the show by noon on the day prior to the scheduled rain date. If the event is canceled by the Bethany-Fenwick Area Chamber of Commerce for any reason, all participating artists will be issued a 100% refund of their booth fees. Artists will not be reimbursed for any other incurred expenses (e.g. accommodations, travel expenses, tent rentals, etc.).
The exhibitor shall indemnify and hold harmless the Bethany-Fenwick Area Chamber of Commerce (BFACC) from any and all losses, damages, and claims. The above will not insure or indemnify exhibitors against loss of any kind. It will be the exhibitor’s responsibility to secure exhibit/display and other property throughout the festival operations. This application, when approved, shall constitute a legally binding contract between the applicant and the BFACC and shall be enforceable by law.
I acknowledge and accept the Bethany Beach Boardwalk Arts Festival Rain Date / Cancellation Policy and the Bethany Beach Boardwalk Arts Festival Policies and Artist Agreement.
I further state that by submitting this application I understand that I will be bound by the Bethany Beach Boardwalk Arts Festival Policies and Artist Agreement.