Newport Jazz Festival Craft Market
August 7, 2020 to August 9, 2020
Fort Adams State Park 90 Fort Adams Drive Newport, Rhode Island 02840
Application Dates
Mar 31 to Apr 29 '20
Application Fee
$15.00
(see prospectus for details)
Late Application Dates
Apr 30 - Apr 30, 2020
Late Fee
$10.00
(see prospectus for details)
Notification Date
May 22, 2020
Apply Now!

Prospectus

         Craft Market Information and Application


CRAFT  M A R K E T  A T
Newport Jazz Festival 2020
Friday, Saturday and Sunday,
August 7, 8 & 9, 2020

Application Dates: March 31, 2020 - May 1, 2020  Application Fee: $15.00

Late Application Dates: May 2-8, 2020. Application Fee: $25.00

Fort Adams State Park, 90 Fort Adams Drive, Newport, Rhode Island 02840

 

 

Welcome! Thank you for your interest in participating as a vendor in the Craft Market at the 2020 Newport Jazz Festival. This world-class event is an unparalleled opportunity for a limited number of artists, makers and designers  to showcase their work at a high-traffic event with savvy customers who appreciate artists and their creativity.

 

 

Due to the large number of makers interested in participating, we’ve decided to streamline the application process by utilizing Juried Art Service’s online platform for the submission of all required information, photos, etc.

Approximately 25-35 artists/makers will be selected to participate. All interested participants must complete the online application at www.JuriedArtServices.com. (Details below.) Participants will be chosen through the online jurying process.

 
SHOW SCHEDULE (selling times)

  • Friday August 7: 10am-7pm
     
  • Saturday, August 8: 10am – 7pm
     
  • Sunday, August 9: 10am – 7pm

**You are required to have your booth open and be present (or have an assistant present) during these hours.                                           


SETUP DAYS & TIMES

  • Thursday, August 6: 12pm-5pm ONLY
     
  • Friday, August 7: 7am-9am ONLY

**All vehicles must be moved off of the field by 9am as doors open.


EXHIBITOR INFO and RULES OF PARTICIPATION:
Please read all of the following information before applying to make sure your work meets our updated participation requirements.

PLEASE NOTE: A WHITE TOPPED 10’X10’ TENT WITH STAKES AND WEIGHTS IS REQUIRED TO PARTICIPATE IN THIS EVENT. IF YOU ARE UNABLE TO PROVIDE THIS WHEN YOU ARRIVE ONSITE, YOU WILL NOT BE ALLOWED TO SET UP. EXTERNAL TENT GRAPHICS AND/OR SIGNAGE ARE NOT PERMITTED. NO REFUNDS WILL BE GIVEN SHOULD YOU NOT BE PERMITTED TO SET UP.

General Info:

  • All spaces are field spaces. (The term "booth fee" refers to all field spaces.)
     
  • No electricity or covering is provided.
     
  • Please see the above note regarding tent REQUIREMENTS.
     
  • On-site vendor camping is not permitted.
     
  • We do not allow sales of t-shirts, sweatshirts, baseball caps, trucker hats or ready-to-eat food items.

Fees:

  • Main Field 10X10: $675
     
  • Quad Stage 10X10: $550
     
  • Double booth 10X20: $1,500
     
  • Booth Fee Includes: City of Newport $30 Vendor License Fee.
     
  • Booth Fee includes: 2 vendor passes, 1 for you and 1 for your booth staff.


SALES PERMITS and INSURANCE REQUIREMENTS
All Exhibitors must have either a Permanent RI Sales Permit or a Temporary RI Sales Permit to participate in the festival. Permanent RI Sales Permit holders will be required to provide a copy of their sales permit onsite at exhibitor check-in.   If you do not have a permanent RI Sales Permit, you will be required to purchase a Temporary RI Sales Permit onsite for $10. At the conclusion of the festival and in accordance with RI state laws, we will collect your completed form (which is your ‘tax return’) along with any taxes owed* and submit it to the RI Department of Taxation the day after the show. It is your responsibility to submit the completed form and any taxes due at the end of the show.  

*RI Law states that ‘All original and limited edition works of art sold in the State of Rhode Island are exempt from state sales tax, starting December 1, 2013.’ This is great news for craft vendors! While nearly all your items will fall within the guidelines for being tax-free, it is your responsibility to read and interpret the rules as to whether some of your items do not qualify. Full details can be found on the Rhode Island State Council for the Arts website: https://risca.online/buy-art-tax-free/

All Exhibitors must carry liability insurance. We will communicate the 2020 requirements via e-mail in the coming weeks. If you have not received this information by May 30, please e-mail us at popupmarket@newportfestivals.org.  

KEY DATES:

  • Application Deadline: May 1, 2020 - $15 application fee (non-refundable).
     
  • Late Application Deadline:  May 8, 2020 - $25 ($15 + $10 late application fee).
     
  • Jury Process: May 11-18, 2020
     
  • Jury Notification: May 22 - All applicants who apply through Juried Arts Services will be notified of their status via Juried Art Services. Please check your JAS profile beginning May 22, 2020 to see your result. If your application is accepted, indicated by an ‘Invited’ notification, please promptly make your booth payment via check according to the instructions below.
     
  • Booth fees due: June 18, 2020 - Booth fees must be received and paid in full by this date.
     
  • Copy of insurance policy due (via e-mail): June 30, 2020 


Please plan enough time for your check to arrive on or before June 18, 2020.

Please note: If payment in full is not received by that time, NFF reserves the right to offer the space to another artist/maker on the waitlist. Should extenuating circumstances occur which prevent your on-time payment, please e-mail us at popupmarket@newportfestivals.org to explain the situation.

Returned checks will result in your space being released to another artist/maker on the waitlist.

Make the check in the amount of your preferred booth location/configuration,  which you will have indicated in your online application. Make your check out to THE NEWPORT FESTIVALS FOUNDATION, INC. and mail it to the following address:
 

Festival Crafts
Newport Festivals Foundation, Inc.
PO Box 650
Essex, MA 01929

 

Please note: We cannot guarantee placements and will refund any difference owed if we cannot place you in your desired location.


CANCELLATION POLICY
Cancellations are rare but they do happen.  Any artist (Vendor) who submits a cancellation request in writing before June 30, 2020 may be  eligible for a 50% refund of booth fees if the cancellation is related to an urgent personal health issue. NFF reserves the right to make the final determination. No refunds will be given for artist-initiated cancellations on or after July 1, 2020.

In the event of a cancellation of the 2020 Newport Folk Festival and/or 2020Newport Jazz Festival due to force majeure, the discretion of the State of Rhode Island and/or the discretion of Newport Festivals Foundation, Inc.("NFF") management, payment from to NFF will be refunded minus the application fee. If artist terminates the Agreement, cancellation policy reverts to the artist-initiated policy as stated above.

Application fees are non-refundable. 

For technical questions associated with the online application, please contact Juried Art Services at support@jurying.net.

Please contact Laura with market-related questions at popupmarket@newportfestivals.org.


CRITERIA of WORK to be SOLD
Before applying, please make sure your work meets the following criteria:

  1.  All work must fit within an acceptable media category. Acceptable media categories include: baskets, ceramics, drawing, fiber (decorative and wearable), furniture, glass, graphics, health and wellness, jewelry, leather, metal, mixed media, painting, paper, photography, sculpture and wood.
     
  2. All work must be original and made by hand or in small batches by the artist/maker themselves or under their direct supervision. This means that work produced in another country is not accepted unless you live and produce your work in that country.
     
  3. No commercial reproductions of any kind are allowed. This includes embellished commercially made objects and works assembled (wholly or in part) from commercially available kits.
     
  4. Artists may only show work in categories selected by the jury. All work exhibited must be of the same body, quality, and category of work that was juried through digital images.


HOW TO APPLY

The deadline to apply for the 2020 Newport Jazz Festival is May 1, 2020. Late applications will be accepted from May 2-8 with an additional application fee of $10.

Apply by going to www.JuriedArtServices.com and select the Newport Jazz Festival 2020 application. It will prompt you through creating a profile and uploading your images. Some of you may already have an artist profile set up on that platform. If you need technical assistance, send an e-mail to support@jurying.net and a Juried Art Services representative will help.

Artists/makers are asked to submit a total of five (5) digital images - 4 that best represent their work and 1 showing their booth display. Work will be juried based on originality, execution of design, fit with the overall show vibe, creative use of materials, and aesthetic qualities.

Please ensure that the e-mail address you provide is accurate, and that Juried Arts Services and the Newport Festivals Craft Market e-mail (popupmarket@newportfestivals.org) are added as Contacts in your e-mail platform so that communication from us does not go to Spam. Please apply with the same e-mail address you will use through the end of the show.

 

By completing and paying for an application, artist/maker agrees to all terms of this agreement as stated herein.

 

Apply Now!