Prospectus

City of Fairfax 26th Annual Holiday Craft Show
November 17, 2012 to November 18, 2012
Fairfax, VA
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Application Dates:
Jan 17, 2012 - Mar 15, 2012
Application Fee:
$12.00
Notification Date:
May 4, 2012
The City of Fairfax Holiday Craft Show is celebrating its 26th year in 2012. This annual show 2 day indoor show provides an opportunity to purchase one-of-a kind handmade crafts such as baskets, dolls and accessories, floral, jewelry, paintings, pottery/clay, and a multitude of wood items made by local and regional artists. More than 200 juried crafters and gourmet food vendors participate. Attracts 7,000 shoppers annually. The show is held at Fairfax High School in Fairfax, VA.

ELIGIBILITY REQUIREMENTS

All work must be original, handcrafted art and craft items produced by the vendor and must be representative of items juried. Parks & Recreation reserves the right to request an inventory of items to be sold by vendor and to disallow any entry based on the guidelines and decisions of the Selection Committee.

The following exhibits are not allowed in the shows:

IMPORTED MERCHANDISE

• Copyright and/or trademark images, names and products may not be sold unless vendor has written permission “To Sell” by holder of copyright or trademark. Examples are “Disney”, “Warner Brothers”, “Precious Moments”, professional and college sports teams.

• Kits & commercially manufactured merchandise.

• Affiliates of companies (Holiday Show only).

• Non-City commercial exhibits (Holiday Show only).

• Novelty sale items including balloons & inflatable toys.

• Sports collectibles.

• Entertainment books. 

LOGISTICAL INFORMATION

No canopies, tables or chairs will be provided. Vendors must provide tie-downs, weights (such assandbags), and any other sturdy equipment necessary to stabilize canopies, displays and artwork.

• Electricity available for Holiday Show (designated areas).

• Vendors who participated in the shows the previous year can request the same space location for the upcoming year. We will try to accommodate, but cannot guarantee assignment of the same space.

• Photographs taken by staff of a vendor's display may be used in future programs or advertisements. 

EXHIBITOR RULES

Vendors are required to conduct all activities within their contracted space.

• Vendors may not switch, sublet or apportion spaces to other vendors or be affiliates of companies.

• Vendors must keep booths open during ENTIRE festival/show.

• Vendors are prohibited from using amplifying devices.

• Vendors may not use generators.

• Failure to comply with regulations will result in vendor being prohibited from future participation in City of Fairfax craft shows.

• If you are a city resident and your business is located in the City of Fairfax, you must have a current business license. Contact the Commissioner of Revenue’s office at 703-385-7880 or via email at linda.leightley@fairfaxva.gov. 

INDEMNIFICATION FORM

As a result of the new Consumer Products Safety Improvement Act, all vendors are required to sign the indemnification form. Completion of the indemnification form is necessary before our panel of judges will consider you for acceptance.

EXHIBITOR SET-UP & TAKE-DOWN

Craft Show hours are Saturday from 10am-5pm and Sunday from 10am -3pm. Set-up is scheduled to take place the morning of the events. Crafters will be able to set up starting on Saturday from 6-9:30am and Sunday from 8-9:30am. Detailed times will be provided upon notification of acceptance. For the Holiday Craft Show, dollies are highly encouraged to transport items from vehicles to inside the school. Each exhibitor is responsible for his/her own booth set-up and take-down. Staff is not authorized to assist with set-up or take-down. Canopies, tables or chairs will not be provided.

EXHIBITOR INSURANCE

It is strongly recommended that vendors carry their own insurance policy to cover their actions. The City is not responsible for loss or damage to exhibitors or vendors. NOTE: By applying to exhibit at the Holiday Craft Show, all exhibitors and their personnel waive any claim against, and agree to hold harmless the City of Fairfax and the Parks & Recreation Department, and their employees and volunteers, from any and all liability for damages or injury incurred during participation in the Holiday Craft Show.

STATE, COUNTY & CITY REGULATIONS

Vendors must comply with State of Virginia tax laws (540)635-7984 or website at https://www.tax.virginia.gov/site.cfm?alias=ContactUs#email, Fairfax County Health Department 703-246-2444 or website https://www.fairfaxcounty.gov/hd/food/ and City of Fairfax Fire Marshal requirements 703-385-7830 or via email at Andrew.wilson@fairfaxva.gov.

EXHIBITOR CANCELLATION

In the event of a cancellation by a vendor prior to August 10, 2012, a full refund of the participant fee paid will be made to vendor. After August 10, the Parks & Recreation Department will retain all fees paid.

FEES

Holiday Craft Show - per space

$190 Hallway (10'x6')

$240 Cafeteria (11'x9')

$265 Gym (10'x10')

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