47th Annual Fall Festival
October 14, 2023 to October 14, 2023
Fairfax, VA
Application Dates
Jan 5 to Mar 16 '23
Application Fee
$15.00
(see prospectus for details)
Notification Date
May 25, 2023
Apply Now!

Prospectus

Fairfax City
47th Annual Fall Festival

October 14, 2023

Application Dates: January 5, 2023 - March 16, 2023,
Application Fee: $15.00, Notification Date: May 25, 2023

This once small market for artisans to displays their wares has grown into the anticipated annual event that it is today. Held outside on the second Saturday of October in historic downtown Fairfax City, this festival is comprised of over 400 juried arts & craft vendors, gourmet food vendors, food trucks, children's activities, information booths, business expo, and three stages of live entertainment.

The festival attracts over 20,000 visitors and has become a yearly tradition for families near and far. Admission is free to the public. For more information, call 703.385.1710 or visit www.fairfaxfallfestival.com.

 

 

ELIGIBILITY REQUIREMENTS

All work must be original, handcrafted art and craft items produced by the vendor (US based artists only) and must be representative of items juried. Parks & Recreation reserves the right to request an inventory of items to be sold by vendor and to disallow any entry based on the guidelines and decisions of the Selection Committee.

The following exhibits are not allowed in the shows:

  • IMPORTED MERCHANDISE
     
  • Copyright and/or trademark images, names and products may not be sold unless vendor has written permission “To Sell” by holder of copyright or trademark. Examples are “Disney”, “Warner Brothers”, “Precious Moments”, professional and college sports teams.
     
  • Kits & commercially manufactured merchandise.
     
  • Novelty sale items including inflatable toys.

​

​LOGISTICAL INFORMATION

  • No canopies, tables or chairs will be provided. It is highly recommended, though not required, that vendors bring canopies to the Fall Festival. Vendors must provide tie-downs, weights (such as sandbags), and any other sturdy equipment necessary to stabilize canopies, displays and artwork.
     
  • Vendors who participated in the shows the previous year can request the same space location for the upcoming year. We will try to accommodate, but cannot guarantee assignment of the same space.
     
  • Photographs taken by staff of a vendor's display may be used in future programs or advertisements.
     
  • This is a rain or shine Event, No rain date.

​EXHIBITOR RULES

  • Vendors may not switch, sublet or apportion spaces to other vendors or be affiliates of companies.
     
  • Vendors must keep booths open during ENTIRE festival.
     
  • Vendors are required to conduct all activities within their contracted space.
     
  • Vendors are prohibited from using amplifying devices.
  • Vendors may not use generators.
     
  • Failure to comply with regulations will result in vendor being prohibited from future participation in City of Fairfax craft shows.

If you are a city resident and your business is located in the City of Fairfax, you must have a current business license. Contact the Commissioner of Revenue’s office at 703-385-7880.

CATEGORY

All vendors that sell jewelry must select “Jewelry” as their category listing even if they sell other additional items. The Multi-Media category is for those vendors whose products are a combination of (two or more) categories, excluding the Jewelry. Miscellaneous category, is for products that do not fit into other categories provided.

 

​EXHIBITOR SET-UP & TAKE-DOWN

Festival opens at 10am and closes at 5pm. Set-up is scheduled to take place the morning of the events. Vendors may start setting up at 6am however no vehicles will be allowed to enter into the festival area after 8:30am. All vehicles must be removed by 8:30am. Detailed times will be provided upon notification of acceptance. For the Fall Festival, vehicles will be able to drive up to the vendor space location. Each exhibitor is responsible for his/her own booth set-up and take-down. Staff is not authorized to assist with set-up or take-down. Canopies, tables or chairs will not be provided.

EXHIBITOR INSURANCE

It is strongly recommended that vendors carry their own insurance policy to cover their actions. The City is not responsible for loss or damage to exhibitors or vendors. NOTE: By applying to exhibit at the Fall Festival, all exhibitors and their personnel waive any claim against, and agree to hold harmless the City of Fairfax and the Parks & Recreation Department, and their employees and volunteers, from any and all liability for damages or injury incurred during participation in the Fall Festival.

STATE, COUNTY & CITY REGULATIONS

Vendors must comply with State of Virginia tax laws (804) 367-8037 

or

website at www.tax.virginia.gov/laws-rules-decisions,

Fairfax County Health Department 703-246-2444

or

website https://www.fairfaxcounty.gov/hd/food/ and City of Fairfax Fire Marshal requirements 703-385-7830.

EXHIBITOR CANCELLATION

In the event of a cancellation by a vendor prior to August 4, 2023, a full refund of the participant fee paid will be made to vendor. After August 4, the Parks & Recreation Department will retain all fees paid.

FEES

  • Application fee - $15
     
  • Per space: $160 Crafter (10'x10') – Paid directly to City of Fairfax not through Juried Arts.

 

 

 

 

 

 

Apply Now!