Prospectus
The 2nd Annual ART/FAIR/KMA 2015
September 25th to 27th, 2015
The Knoxville Museum of Art
1050 World’s Fair Park Drive
Knoxville, TN 37916
Application Opens:
May 1, 2015
Festival Prospectus
30% Indoors/70% Outdoors
The 2nd Annual 2015 show ART/FAIR/KMA event, a juried exhibition and retail sale, will be held at the Knoxville Museum of Art from September 25 -27, 2015. This show serves as the Museum’s yearly art focused fundraising event and is devoted to bringing wide public attention to the field of fine art and craft. This event has grown out of a successful 15 year art auction that has raised significate funds for the growth of the KMA to support exhibitions and education programs.
The exhibition and sale is open to all professional artists who are residents of and working in the United States. The art fair provides the regional community with current arts at affordable prices in a wide range of materials. The art fair is both and inside event and an outside tented venue all within the museum campus. Approximately 3000 visitors attend. In addition we will be giving a cash award for Best of Show and several cash and gift awards for excellence selected and sponsored by foundations, corporations, individuals and arts organizations.
There is no quota system for each category, however, the Guild of the Knoxville Museum of Art organizers reserve the right to create balance for the show. At the same time, 10 artists will be placed on a Standby Status list and Show positions will be offered as they become available.
The fair benefits from significant media coverage in unpaid advertising that include articles written in local news sources. Marketing includes multiple announcements in print publications, a significant social media campaign and direct mailings before and after fair.
The mission of the ART/FAIR/KMA 2015 and the Guild of the Knoxville Museum of Art is to promote and advance education, interest and participation in the visual arts. Proceeds from the ART/FAIR/KMA 2015 support education and programming at the Knoxville Museum of Art.
Contact Information
Mary Morris, Chair of ART/FAIR/KMA 2015
The Guild of the Knoxville Museum of Art
Knoxville Museum of Art
1050 World’s Fair Park Drive
Knoxville, TN 37916
ARTFAIRKMA@GMAIL.COM
Facebook: The Guild of the Knoxville Museum of Art
All inquiries will be returned through contact through ARTFAIRKMA@GMAIL.COM
Fair Eligibility
All artwork submitted to the jury process, displayed and presented for sale must be designed and executed by the accepted artist. By applying the artist certifies that jury images submitted represent his/her original work.
Work displayed and sold at the ART/FAIR/KMA 2015 must be consistent with the work represented by the submitted jury images. We will have a Quality Control Committee member come by to inspect your booth to ensure compliance during the fair.
Collaborating artists that produce a single product may qualify as a single exhibitor. Collaborations are defined as such:
Collaborations may not consist of more than two people.
The collaboration must be a true artistic collaboration rather than a business collaboration. For example:
Collaborations must be clearly identified on the application and the collaborative efforts of each artist must be clearly defined in the artist statement.
At least one of the collaborating artists must be present during all festival hours.
No work solely created by apprentices or employees will be accepted.
Commercial agents, dealers, manufacturers or buy/sell vendors are strictly prohibited nor can they be proxies for artists.
Artwork created from commercial molds, mass-produced kits, embellished objects or other commercial methods or artwork produced in studios involved in volume production will not be permitted.
Work made from ready-made items like clothing, furniture, etc. with painted, dyed or added embellishments will not be accepted.
No work on display may be copies of masters, advertisements, or widely circulated photographs; this also includes any registered trademarks.
No posters, laser prints, t-shirts, postcards, calendars, cards, candles or other promotional items will be permitted.
Fair Policies, Rules and Regulations
Acceptance is non-transferable.
Accepted artists must be present and in their booths during all festival hours.
Only work in the category accepted through the jury process is allowed to be exhibited. It is the exclusive right and responsibility of the authorized committee of the Guild of the Knoxville Museum of Art through recommendations by its Advisory Committee to remove work that is not in compliance with the fair policies and requirements.
Any artist closing his/her booth prior to the designated hours will not be permitted to return the next day and/or apply for participation in subsequent years.
Artists must comply with all safety requirements of the Knoxville Museum of Art. Smoking is not allowed in the KMA or on the adjacent North and South Gardens and public areas. Smoking permitted in designated smoking area only. That area is outside the loading dock at the back of the building.
Outdoor vendors may rent tents from All Occasions Rentals upon request which will be preset in advance and secured by the company in compliance with KMA rules for outdoor events. All tents must be secured properly by use of weights. No staking of tents in the ground on museum property is allowed. Weights must be visible and a Quality Control Committee member will inspect each tent for weights during the show. We require at least 20 lb weights on each tent leg for a total of 80 lbs per tent. If you need to rent weights All Occasions Rentals may rent weights if they have any available to rent. Request must be made in writing in advance by August 1st, 2015.
Tables must be covered and skirted to the ground with covers that are safe to pedestrian traffic.
Setup and breakdown procedures are handled by the fair in conjunction with museum personnel and volunteers. Artists must follow specific setup and breakdown directions in order to safely and efficiently enter and exit the fair at their designated day and time to be determined on Thursday, September 24, or Friday, September 25, depending on work to be moved in and set up required. Breakdown on Sunday, September 27 will be scheduled in advance to facilitate efficient use of departure from facility.
Artists must park in designated artist parking area only. Your artist information specifies our parking requirements. The success of this event depends on our artists utilizing the required artist parking to free nearby parking for prospective clients.
Each exhibitor is responsible for collecting and remitting 9.25% sales tax to the Tennessee Department of Revenue. The ART/FAIR/KMA will not be taking a percentage of sales conducted during sale but financial donations to the museum after outcome would be welcomed but not required. Information will be provided in acceptance letter.
Reproduction & Limited Edition Prints Policy
The mission of the Guild of the Knoxville Museum of Art is to promote and advance education, interest and participation in the visual arts. To foster an appreciation and value of the arts in people of all financial and economic levels our community, we believe it is important to offer attendees the opportunity to buy original work created by individual artists within respect the parameters of original art. This transition is possible only if buyers understand exactly what they are purchasing and the process behind it. Therefore, our guidelines for the exhibition of reproductions are:
Reproductions are an important part of your success as an artist. Creating unique and original works is an important part of your artistic growth and development. Fine art reproductions must be clearly and individually labeled and signed on the front of each piece. No hand colored or enhanced reproductions will be considered “original” works; they will be considered reproductions. No laser prints or photo copies permitted.
Limited Edition Prints are works for which the artist hand manipulates the plates, stones or screens and which have been properly signed and numbered as a limited edition. These hand pulled prints are considered to be originals. Printmakers are encouraged to identify their process.
Jury and Exhibit Space Fees
$35 Application Fee (non-refundable)
$20 Late Application Fee (non-refundable)
$500 Exhibition space inside museum hall fee – limited availability – fist come first serve by return email after acceptance ARTFAIRKMA@gmail.com
$300 Exhibition space in North and South Gardens space adjacent to hall
Application Process
All applications will be submitted online at www.juriedartservices.com. Juried Art Services (JAS) is free to participating artists and includes a detailed introductory tutorial. After reviewing our prospectus and the JAS Tutorial, if you have any questions or need assistance with the application process contact the fair director via email at ARTFAIRKMA@gmail.com. It is the responsibility of the artist to apply in the correct category. Failure to apply in the correct category may and will result in disqualification of the artist application. It is not the responsibility of the fair organizer to ensure that an artist has applied in the correct category and that the artist has submitted all required information. It is the responsibility of the artist to ensure they read the prospectus and properly submit the required information, failure to do so will result in the application not going through the jury process and the artist losing their application fee. The application fee is non-refundable.
All applications require the submission of 5 images of the artist’s work An artist information statement is required and should convey to the jurors the process and materials used to create your work.
Online application payments are processed directly by the Knoxville Museum of Art through a secure payment system.
Email confirmation of your payment will be sent by the ARTFAIRKMA@gmail.com. Your application fee payment will be posted on your JAS account within three days after you submit your application. All questions or concerns regarding the payment of your fees should be directed to the accounting office by email JJONES@knoxart.org.
If paying with a check (US currency only), please send via US mail after the submission of your online application. Applications will not be forwarded to the jury unless your jury fee is paid in full. The non-refundable jury fee check will be deposited upon receipt.
All checks are to be made payable to “Knoxville Museum of Art” and sent to:
The Knoxville Museum of Art
ART/FAIR/KMA 2015
1050 World’s Fair Park Drive
Knoxville, TN 39716
Please note the fair title (ART/FAIR/KMA 2015) on your check.
Exhibit Space
Outside spaces are 10’ X 10’ and work must be contained within the assigned space. If you set up a space that is larger than the 10’x10’ space, the Guild of the KMA does reserve the right to charge for a 10’x20’ area at a rate to be determined pending space available. Indoor space will be of various dimensions of at least a 10’x10’ area and will be available on a first come basis depending on email acceptance via email. You may not infringe on another space physically or audibly. Exhibitors must have a white tent unless exempted by fair director. All tables must be skirted to the ground. Proper tent weights are required by every participating artist. Only one artist’s work or the work of two collaborating artists may be displayed per booth. Artist must keep their area clean and orderly.
Special booth space or special needs requests will be accepted but not guaranteed. We will make every effort to meet all special requests on a first come, first served basis. Additional charges may apply. There is an opportunity to submit requests when accepting participation in the fair or the wait list.
During the fair all exhibitors will be visited by a Quality Control Committee member to ensure they are in compliance with our fair policies. It is the exclusive right and responsibility of the Guild of the Knoxville Museum of Art through recommendations by its Advisory Committee to remove work that is not in compliance with the fair policies and requirements. ART/FAIR/KMA 2015 is a family-oriented event, and exhibits must be in keeping with this atmosphere. We take pride in our quality and established reputation.
Artists must be ready and present at their booths by 5:00 pm on Friday, September 25 so that press and onsite judging can begin. Artists are judged on the whole body of their work not just one piece. Each judge is instructed to acknowledge the artist but they will not interrupt a conversation to make themselves seen.
Jury and Selection Process
Our jurors’ panel consists of independent jurors selected for their in-depth knowledge and experience in multiple mediums. A diversity of backgrounds and skills are sought, including working artists, educators, fine art and craft gallery owners, and museum directors/curators. It is the policy of the Guild of the Knoxville Museum of Art to select a new panel of jurors for each fair to allow for a fresh perspective.
It is the responsibility of the artist to ensure they read the prospectus and properly submit the required information, failure to do so will result in the application not going through the jury process and the artist losing their application fee.
The application fee is non-refundable.
The artists accepted into each category are based on their total combined score of the jurors. The top scoring artists within each category are invited to participate in the show. The decision of the jury is based solely on the images submitted and all decisions are final. Ninety percent of the exhibitor spaces will be selected through the jury process. The remaining 10% of the spaces will be filled by invited artists at the discretion of the Guild of the Knoxville Museum of Art.
The work submitted by each artist is juried based on the criteria listed below:
Craftsmanship/Technical Competence: technique, skill, degree of difficulty, mastery of materials used
Marketability/Booth Presentation: presentation in a professional manner
A waitlist, by category, will be established based on jury scores. Wait listed artists will be in order that we receive your acceptance to the wait list. You must accept to be on the wait list through the JAS letter notification to be considered on the wait list.
Notification and Booth Fee Payment
Status notification will be available online at www.juriedartservices.com on July 7, 2015. (Please keep your email address updated with JAS to receive this information in a timely manner.) Accepted artists will be required to submit their booth fee payment by the deadline date of August 1st, 2015 for participation. If the booth fee is not received by the deadline date, the artist is essentially forfeiting his/her participation in the festival. Once the booth payment deadline has passed, we start calling people off the wait list to fill the booths.
Credit card payments are processed directly by the Guild of the Knoxville Museum of Art through the Knoxville Museum of Art. Please double check to ensure your credit card has been charged or requests an emailed receipt from ARTFAIRKMA@gmail.com directly for confirmation of your booth payment. All questions or concerns regarding the payment of your fees should be directed to ARTFAIRKMA@gmail.
If paying with a check (US Currency only) please send via US mail before the August 1, 2015. Include artist’s name and name of ART/FAIR/KMA 2015 on your check.
Categories
Ceramics
Glass
Jewelry
Mixed media
Painting (acrylic/oil)
Paper
Photography
Sculpture
Ceramics – Original shaped and fired clay (including earthenware, porcelain, stoneware and terracotta
Glass – Original work created in glass by the artist including blown glass, fused glass or stained glass. Excludes jewelry
Jewelry – All jewelry, whether the work is produced from metal, glass, clay, fiber, paper, plastic or other materials, must be entered in this category. No commercial cast, molds or production studio work is allowed. Failure for artists to apply in the correct category will result in disqualification. It is the responsibility of artist to read the prospectus and apply in the correct jewelry category.
Mixed Media – Includes original works created by the artist using more than one medium including but not limited to paper, fabric, paint, dyes, collage, twines, etc. and not considered “sculpture”, excludes jewelry.
Painting: Oil/Acrylic – Creation of a still life, portrait, landscape, abstract or other subject matter on a flat surface such as canvas with a single medium including oil and/or acrylic paint or sticks; egg tempura; casein or alkyd.
Paper - Printmaking as created by the hand of the artist through traditional printmaking techniques in limited editions. This category also includes watercolor and two-dimensional artists using traditional paint and drawing mediums on paper.
Photography – Signed prints created by the artist from his/her own original negative or digital files that have been processed by that artist or under the artist’s direct supervision.
Sculpture – Original three-dimensional work created by shaping stone, wood, metal or any other hard material, excludes jewelry.
Artist Statement
An Artist Statement describing the technique, materials, and processes used in the creation of your entire body of work must be included with each entry. Your Artist Statement may be used in the promotion of the festival through public relations efforts and should be no longer than a maximum of 1000 characters (including punctuation and spacing).
Wait List Policy
A wait list is selected from the jury scores in each category, and wait listed artists are invited as cancellations occur in that particular category. Wait list artists can be accepted up to and on the day of the show and will be notified by phone when a booth becomes available. We use the information provided on your JAS account to contact for the wait list. Please be sure your contact information is correct. Please be sure to fill out the “last date to contact” accurately, as we will not contact you for the wait list if this date has passed.
Cancellation and Refund Policy
Cancellations must be made in written form and submitted by mail or email by June 29, 2015. Emails should be sent to the Events Manager at ARTFAIRKMA@gmail.com.
Cancellations prior to June 29, 2015 will receive a full refund. Thereafter, a 50% refund will be available until July 2, 2015. No refund after July 3, 2015. No refunds will be made for any act of God, local authority or weather related cancellations of the event.
No Show Policy
Artists who have not registered and/or emailed (ARTFAIRKMA@gmail.com)) by 8:00 am Thursday, September 24 will be considered a NO SHOW and the assigned space will be forfeited with no refund.
Artist Agreement
I hereby submit this application to become an exhibitor in 2nd Annual ART/FAIR/KMA 2015. I agree to abide by the fair policies and regulations as established by the Guild of the Knoxville Museum of Art and the Knoxville Museum of Art, Knoxville, Tennessee.
By submitting this application, applicant hereby and forever discharges the Guild of the Knoxville Museum of Art and the Knoxville Museum of Art, Knoxville, Tennessee from all manner of actions, suits, and damages, claims and demands, whatsoever in law or equity, from any loss and damage to the undersigned’s property while in the possession, supervision or auspices of the Guild of the Knoxville Museum of Art and the Knoxville Museum of Art, Knoxville, Tennessee, their agents, representatives or employees. In the event that the “Fair” is interrupted or prevented without contributory fault or negligence of either party because of war, act of God, fire, national or local calamity, riot or civil disorder, any act or regulation of public authorities, or any unforeseen occurrence or labor dispute, including strike or lockout of employees, then obligations of the parties shall be suspended to the extent made necessary, but no refund shall be due or payable to the artist from the Knoxville Museum of Art for any fees paid. Neither the Artist nor the “Fair” shall be liable to the other for any damages caused thereby.
I also warrant that the artworks submitted for jurying and the artworks to be shown were produced, solely by myself or in collaboration with the co-artist in the category in which selected. I also authorize use of the images submitted with my application or duplicates thereof for festival publicity, documentation or archival purposes.
I agree to grant a license to the Guild of the Knoxville Museum of Art to reproduce electronically, in limited resolution, my original artwork for a period of up to eighteen (18) months beginning August, 2015. I understand by signing this agreement, I retain full copyright of my original artwork. My images shall not be redistributed except as anticipated on the web site, fair printed material, advertising and other festival-related media, without the express written permission of me and the Guild of the Knoxville Museum of Art.
The Guild of The Knoxville Museum of Art reserves the right to make final interpretation of all rules.