Prospectus
Call for Proposals – ITAA Annual Conference
Live and Mounted Design Exhibitions
Submission Deadline – June 1
ITAA design scholars are invited to submit proposals to present original design scholarship at the ITAA annual conference. The purpose of the ITAA Design Exhibition is to provide an arena for design scholarship to be recognized by a jury of peers for contribution to the field of textile and/or apparel design and to provide a venue for sharing the contribution to the conference attendees and through the ITAA Annual Conference Proceedings.
Professional, Graduate, and Undergraduate, submissions will be juried as separate categories. Work must have been executed within the last 3 years and not previously shown at an ITAA Annual Conference. Work must be constructed by the designer(s), and must be completed at time of submission. Submissions must demonstrate a contribution to the field of textile and/or apparel design. Up to 3 entries per designer or co-designer may be submitted. If more than one person contributes to a submission, they will be designated as co-designers. If a faculty member is listed as a co-designer on a graduate or undergraduate student entry, the entry will be reviewed at the Professional level.
A design mentor must endorse Undergraduate student member submissions. The design mentor must be an ITAA active, reserve, or emeritus member and must have supervised the student design being submitted. One individual may mentor up to six entries. It is the responsibility of the ITAA design mentor to screen the entries for quality, completeness, and accuracy and to actively advise throughout the submission process. The design mentor will retrieve the design work at the conference if the student does not attend.
The ITAA Design Exhibition will provide two formats: a live gallery (static or runway) and a mounted exhibit. Designers will be asked to indicate their preference during the submission process (on the ITAA website form), and will have the choice to specify live gallery only (LGO), mounted gallery only (MGO), or either live or mounted (ELM). The presentation format for the accepted submissions will be determined by the conference committee to accommodate space restrictions and will be communicated in the acceptance letter. Design scholarship accepted by the jury of textile and apparel peers and presented at the annual conference will be published in the online ITAA Proceedings. A designer whose work is accepted, or the design mentor, must attend the ITAA Annual Conference and register for the conference by September 15, allowing the conference organizing committee adequate time to prepare the Conference Program.
Preparation for Design Exhibition Submission:
You must be an active ITAA member to submit a design for exhibition . Each entrant should log into the ITAA website. If you do not have an ITAA user name and password, you will be redirected to the ITAA website to join or renew as a member, pay your dues and create your user name and password at the ITAA site. You must have an account with Juried Art Services before you begin the submission process. No payment is required to create an account with JAS, but you must have an account in its system to complete the submission process.
1. Select a Category for presentation:
- PRO - Profession
- GRS – Graduate Student
- UGS – Undergraduate Student
Select a Presentation Preference : live gallery only (LGO), mounted gallery only (MGO), or either live or mounted (ELM)
2. Create a title for your piece (30 word maximum). Do not use all capital letters or special characters, such as colons (:), asterisks (*), or forward slashes (/). These symbols mean something else in HTML language, so cannot be included in the title so that it translates correctly for the online Proceedings.
3. Photograph images of your design. Items should be photographed as they would be used, i.e., apparel must be photographed against a plain background on a live model, mannequin, or dress form. Non-apparel items must be displayed as they would be exhibited. Submitting member should not be identifiable in the photo. Photograph the following:
Image A. Full front view
Image B. Full back view of apparel items or different angle view of non-apparel items
Image C. Interesting design or construction detail
Prepare and preserve originals of images of your design in JPEG format, RGB color mode, with size set to 5” x 7” with at least 300 dpi resolution. If your design is accepted into the exhibition, these photographs will be used for the Design Catalog.
4. Obtain copyright agreement signatures from all persons involved in taking the photo: photographer, stylist, model, etc. If you are the only person involved in the presentation (photography, model) of your design entry, you can use the "Terms and Condition" statement on the Juried Art Services Submission Form as the copyright agreement. No additional form is needed.
If you have models, photographers, and others who may be involved in the presentation of accepted design work, they must assign ITAA the rights to distribute images of the accepted work. Complete the Copyright Agreement Form, secure appropriate signatures, scan the form. Please save the copyright form: submitter's last name-abbreviated title of design-copyright and save as a pdf file and email it directly to executivedirector@itaaonline.org.
5. Prepare a statement describing the purpose of the design, the design process and how you implemented the purpose, the techniques used to create the piece, the materials used, the contribution the submission makes to scholarship in the field of textile and/or apparel design, and references. Include the date completed and measurements or dimensions. You have a maximum of 2,000 characters (including punctuation and spaces) for this section. There should be no identifying information about the designers in this statement. If your design is accepted into the exhibition, information from this statement will be used for the Design Catalog.
6. Plan for payment of review fee ($20 per submission). Be prepared to pay the submission fee at the time of the online submission. Payment is made as part of the ITAA website submission form. As part of the undergraduate membership in ITAA, undergraduate students may submit one entry for free.
Detailed instructions for online submission are posted separately on the ITAA Website.
Review Process:
1. Jury for Conference Acceptance: A double-blind jury of textile and apparel peers will review each submission. The jury will view the submission of your Statement and Images online and evaluate each entry based on: (1) Statement and implementation of purpose; (2) Contribution to scholarship in the field of textile and/or apparel design. (3) Aesthetic and visual impact; (4) Quality of technique and execution; and (5) Innovation. Acceptance or rejection for the ITAA Design Exhibition will be based on the jury’s scores.
2. Follow Up: Entrants and design mentors, if applicable, will be notified via email of the outcome of the jury review, and designers of accepted submissions will be emailed guidelines for the delivery of their piece(s) to the annual meeting site. Designers of accepted submissions in the Professional category may be asked to participate in a special seminar to discuss your scholarly process. Submissions selected for both the Mounted and Live Exhibit will need to be delivered or shipped to the exhibit site and must remain until the exhibits close.
3. On-Site Judging: Design scholarship accepted by the jury of textile and apparel peers for presentation at the annual conference will undergo an on-site review by judges who will determine award recipients based on physical inspection and submitted statements.
4. At the Conference: The live gallery show and award ceremony will be held on Saturday night. If your design is selected for the Mounted or Live Gallery, you must remain for the award ceremony. You are also responsible for taking your garment with you at the conclusion of the event. You may collect the garment Saturday evening after the awards show or Sunday morning.
Please note:
If a submission is not a complete ensemble, it is the designer’s responsibility to provide an appropriate complement to the accepted piece. An appropriate complementary garment will have a basic shape and will not detract from the juried design or in any way leave the impression that it was part of the accepted piece.
Submissions need to be either mountable on a person or a dress form or arrive at the conference venue with appropriate mounting support.
Submitters are responsible for all customs fees and charges.
Entries may be disqualified at any level of the review process. The following is a list of instances in which a design might be disqualified. While this list is comprehensive, it is not exhaustive.
· If a submission is not delivered on site at the designated time or by the carrier stipulated in the acceptance email with the appropriate return postage.
· If the submitter (or the undergraduate submitter’s design mentor) has not registered for conference on or before September 15.
· If the overall construction is judged to be poor during the on-site review.
· If an apparel design is not easily donned or doffed.
o The minimum openings in non-stretchable fabrics are: neckline 22”; waistline 28”; hipline 37”; and pant hem circumference 12”. Knee-length or longer slim-fit skirts must have a vent, slit, or flare to allow adequate runway walking ease. Side-seam zippers in bodices must open completely at the armhole to allow garments to fit over dress forms that do not compress.
o Detailed directions for donning and doffing garments should be provided. An image of the garment as it is worn should be included.
Preparation of the 2014 Proceedings files: Proceedings files for accepted design entries must be submitted by September 15 for the design to be included in the Design Exhibition. Proceedings template and guidelines for preparation of proceedings articles are available on the ITAA website.
Non-Liability : Reasonable care will be taken in handling and displaying accepted items. Neither ITAA nor the facility hosting the exhibit assumes responsibility for loss, liability, or damages incurred before, during or after the ITAA Design Exhibition.
Questions?
executivedirector@itaaonline.org for Nancy Rutherford, Executive Director of ITAA
areilly@hawaii.edu for Andy Reilly, VP for Scholarship.